4.7 - Backup, End of Day, End of Month and End of Year

After your have completed Presenting Receipts, Cheques and EFTs, go to End of Day and select.

If there is an error displayed, i.e., a negative ledger, stop and correct the error before proceeding.

This screen will display press “Yes” and the End of Day Reports will print.

Attach the Reports to your Bank Statement and file.

Daily or regular completion of the End of Day will simplify the End of Month Reporting.

Daily or regular completion of “Backup” will protect you from loss of data.

Backup

Go to “Administration”. Select “Backup”. Select where the Backup data is to be saved. Select “Backup Now”. If you are unsure whether your system is backing-up correctly, please contact your IT person.

After completing the End of Day, do a “Backup” before starting End of Month.

Then press the End of Month icon, check there is no warning, i.e., Backup not completed. If completed, Press “Yes”.

Reports will print, check all is correct, no errors or negative balances. If there are any errors or negative balances, press No and correct any items required. Then press the EOM Icon, if correct, press yes, then sign the Report, add to the End of Day Reports and file.

End of Year, End of Month, End of Day Reports

After completing the End of Month for June, press the End of Year Icon and the End of Year Report will generate.

To find previous EOD, EOM & EOY reports, go to Communications, View PDFs, select the Trust PDF’s tab at the top, select reports, the select the year and the EOD and EOM and EOY reports that have been saved by date as a PDF are available.

Trust Reports

As well as the End of Day and End of Month Reports, you can generate other Trust Reports separately.

For Example the Unpresented List to check on older cheques that are overdue for presentation at your Bank.

There is also the Daily Cheque Log, Receipt Log and Journal Log to print, this can be set to filter by date.

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